Posted: 9/5/2024
Location: Clackamas, OR

Sunrise Water Authority is looking for an experienced Administrative Assistant. The selected individual will work under minimal supervision supporting the organization’s administrative functions. The ideal candidate will have experience managing and maintaining official public records and familiarity with State record retention schedules.  

About Sunrise Water Authority:

Sunrise is a public water utility, serving about 53,000 people in and around Happy Valley, Oregon.  Our goal is to provide high quality service through sustainable business practices.  We are in need of an experienced Senior Administrative Assistant to join our team! This position supports the management team with a variety of clerical and administrative support functions including public records.

Essential Functions: 

• Serves as administrative liaison to the Board of Commissioners, prepares agendas and packets, and acts as board clerk preparing and distributing public notices, minutes, and correspondence (when applicable);
• Provides quality control and final review of reports and other agency records;
• Serves as the custodian of Sunrise’s official records including processing public records requests, organizing and maintaining the records management system (ORMS), paper and archived records, and network files;
• Procures office supplies and basic office equipment including scheduling machine maintenance and repair, and assisting other staff in the use of printers and similar equipment;
• Serves as back-up administrator for Human Resources Information System (no previous experience required);
• Works independently and/or within a team on assignments or special projects;
• Assists Administrative Manager with other duties or projects as deemed necessary.  

Desired Skills and Experience: 

• Experience in handling and processing a variety of public agency documents and records;
• Proficient in the use of various office equipment and personal computers;
• Data entry experience;
• Detail-oriented with strong organizational skills;
• Excellent active listening and written and verbal communication skills;
• Current Notary Public (or ability to obtain certification);
• Knowledge of public records retention standards and experience with ORMS strongly preferred.

Minimum Qualifications:

• At least five (5) years’ experience as an administrative assistant in a public agency;
• At least one (1) year of related municipal records management experience preferred;
• Highly proficient in MS Word (or Google Docs) and working knowledge of MS Excel (or Google Sheets), and Adobe Pro.
• Ability to bend, stoop or kneel, as well as to lift and carry banker’s boxes up to 30 pounds.

Supplemental Information:

In your cover letter, be sure to describe how your education, training and work experience have provided you with the skills to be successful in this role.

Compensation and Benefits:

Hourly wage:  $35-45 DOQ

This position will offer benefits (at 30+ hours per week), including holiday pay, paid time off, medical, dental and vision insurance and participation in the Oregon Public Employees Retirement System (PERS).  All benefits are subject to eligibility requirements.  

Open until filled.